Executive Secretary / Personal Assistant to CEO (Jakarta)

Are you a proactive, detail-oriented professional with a passion for executive support? PT Mitra Ella Indonesia is seeking an exceptional Executive Secretary / Personal Assistant to CEO to join our dynamic team in Kebayoran Lama, Jakarta. This is not just a job, it's an opportunity to be at the heart of our operations, where your skills and dedication will directly impact our company's success. As our Executive Secretary, you will be the backbone of our CEO's daily activities, ensuring seamless coordination and support across all departments.

At PT Mitra Ella Indonesia, we pride ourselves on being a leading player in the [industry] industry. Our mission is to [briefly describe the company's mission]. In this role, you will have the chance to work closely with our CEO, gaining invaluable insights into the strategic direction of the company. You will be responsible for managing the CEO's schedule, preparing agendas, and coordinating meetings, ensuring that every interaction is productive and efficient.

📋 Tanggung Jawab Pekerjaan

• Manage the CEO's daily schedule, including travel arrangements and meeting logistics.
• Prepare and distribute meeting agendas, minutes, and follow-up action items using Microsoft Outlook and Word.
• Coordinate with various departments to ensure smooth operation of the CEO's meetings and events.
• Handle incoming and outgoing communications, including emails, calls, and messages, with a high level of confidentiality.
• Assist in the preparation of reports and presentations for the CEO, using data from various sources.
• Maintain and update the CEO's contact database, ensuring accuracy and completeness.
• Support the CEO in event planning and coordination, including invitations, venue bookings, and logistics.
• Assist in the preparation of travel itineraries and ensure all necessary documentation is in order.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in executive support or personal assistant roles.
• Proven ability to manage multiple priorities and meet tight deadlines.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to build rapport with senior executives.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Fluency in both English and Indonesian languages is a plus.
• Ability to work in a fast-paced environment and adapt to changing priorities.

🛠️ Keahlian

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